AI tools like ChatGPT, Google Gemini, and Microsoft Copilot are everywhere now—and they’re helping Tampa Bay firms save time and boost productivity. But what if your team is unknowingly handing over your clients' private data to the very tools that could expose it?
Let’s break it down.
The Real Risk Behind That Helpful AI Tool
We’re not anti-AI. In fact, tools like Copilot and Gemini can be incredibly useful when used correctly. But here’s what we’re seeing across firms from Clearwater to Sarasota:
Employees Are Pasting Confidential Data Into Public AI Tools
Without knowing it, someone may paste client financials, internal reports, or even personal health info into a chatbot for help summarizing it. That data could be stored, reused, or even end up training future AI models.
In 2023, Samsung engineers accidentally leaked source code through ChatGPT. If it can happen to them, it can happen to any team without clear AI boundaries.
Hackers Are Getting Crafty, Too
Attackers are now using a technique called prompt injection to plant malicious instructions inside emails, PDFs, even meeting transcripts. If your team uses AI tools to summarize or analyze this content, the AI can be tricked into sharing sensitive data.
Why This Matters to Tampa Bay Business Leaders
Small firms aren’t immune. In fact, they’re often more vulnerable because:
- There’s no formal AI use policy
- Employees act with good intent but little oversight
- IT teams don’t monitor which tools are being used
We’ve worked with local firms that didn’t know their staff were feeding AI sensitive information until it was too late.
4 Things You Can Do Right Now
1. Build an AI Use Policy
Set rules for what’s allowed. Define approved tools. Make it easy for staff to ask questions.
2. Educate Your Team
Most people don’t realize what AI tools retain. Show them how to stay safe and why it matters.
3. Stick With Business-Grade Tools
Microsoft Copilot offers stronger data protections than free online versions of ChatGPT. Use secure platforms when AI is needed.
4. Monitor and Adjust
Know which AI tools are in use. Block risky ones on work devices if needed.
AI Is a Tool—Not a Threat (If Used Wisely)
At Reef Cyber Security, we help professional service firms across Tampa Bay stay productive without sacrificing privacy. If you're unsure what your team is doing with AI, let's talk.
We’ll help you create a secure, sensible AI strategy that protects your business and keeps your compliance on track.
